How to Use Office 365’s SharePoint to Amplify Your Productivity

If you want a way to spark creativity, invite collaboration, and watch your business’s productivity soar, you need to take a look at the versatile features available in Office 365’s SharePoint. Currently, there are over 200,000 organizations around the world building intranets and archiving, organizing, and sharing information that’s critical to the core of their business activities.

Now, SharePoint is more timely than ever, due to the increase in remote and work-from-home positions made necessary by the continuing COVID-19 pandemic. SharePoint productivity software is browser-based, providing easy access to a protected, yet centralized space for document sharing and collaboration. Remote employees can find an easy-to-access home base environment through SharePoint cloud services, helping staff to experience higher levels of efficiency while they stay connected to one another on critical business matters.

Practical Ways SharePoint Can Help Your Productivity Soar

SharePoint has many features that can be used to help your employees get more done faster, such as:

Access for Remote and Mobile Staff for Seamless Sharing

SharePoint Mobile is an app aimed at helping all workers—on-site, remote, work-from-home, or mobile staff—get fast access to information. This includes info native to SharePoint, such as the sites people use most, quick links to crucial pages, company news, and even documents.

The mobile app makes it easier for people to see relevant files and even includes a hybrid search functionality that works both on cloud and on-site versions of the SharePoint software. For businesses dealing with separation and new working conditions caused by COVID-19, SharePoint mobile is a game changer.

And if you have a Bring-Your-Own-Device (BYOD) environment, Office 365 SharePoint fosters flawless collaboration across multiple devices, making it simple and intuitive to curate, edit, and share information.

Full Integration with Office 365 for Ease of Use

As an Office 365 product, SharePoint offers smooth integration with other Microsoft products like Word, Excel, PowerPoint, and Microsoft Teams to make it easier than ever to create, edit, share, and store all the information you need at your fingertips.

The intuitive search tool, Delve, gives you the power to find currently viewed or accessed documents or even documents your colleagues are working with for high-level collaboration.

Automation Enhances Business Processes

Automated workflows built into the SharePoint software allows you to have finely-tuned control over processes like hiring and on-boarding employees, employee assessments, and contract management to increase efficiency, minimize errors, and boost productivity.

You can easily track each process, outline and manage the steps required, and even collect sign-off signatures at the end of each project. Analytics features can help you see how your employees are interacting with your SharePoint site, including number of visits, time spent, popular sites, and more so, you can keep engagement high.

Calendar Integration Keeps Everyone on Time

Make sure staff never miss another event or deadline with integrated company calendars through SharePoint. These centralized schedules give staff, teams, and departments the ability to track and monitor (with alerts and reminders) upcoming business activities.

Enhanced Security for Peace of Mind

With hackers targeting businesses of all sizes, the need for serious cybersecurity measures is on the increase. SharePoint tackles this issue by allowing employees to share vital data without divulging sensitive information.

When you host operations through one seamlessly integrated platform, you limit your vulnerability to attacks and weaknesses that exist across multiple systems. In SharePoint, data is encrypted, and only secure access is permitted.

Other security tips include using two-factor authentication, controlling access from unmanaged devices through Azure, signing out of Office 365 after a period of inactivity, granting limited privileges.

Let CDS Introduce Your Team to Efficient Collaboration with SharePoint

At CDS, we fully understand the restrictions and burdens placed on today’s small businesses, particularly considering the necessary shifts put into motion by the ongoing COVID-19 pandemic. To help you keep your business’s momentum going, we offer a full complement of state-of-the-art information technology products and services. Our feature-rich suite of tools is aimed at providing secure, efficient, cost-effective collaboration, management, and analysis to help you streamline workflows and get business accomplished faster.

Want to learn how SharePoint can amplify your company’s productivity? Contact a CDS representative now and get started building a more efficient—and revenue-driving—team environment.

CDS is offering FREE CONSULTATIONS to businesses looking to implement a telecommute/work from home solution.
Contact us for info or read more in our blog.