As businesses and organizations continue to respond to post-pandemic disruption, the application of robust data management strategies has taken on a new importance for most organizations. Current trends touch upon recent changes in business platforms, such as ensuring that data is readily available to all team members, even those that are working remotely. Data governance also takes a front-row seat as businesses focus on engaging all active members of the organization in compliance and security tasks.
Along with these trends, we’ve curated other important changes in the data management industry, along with simple ways for your business to take advantage of these shifts through the application of modern data-centric software.
Applying Emerging Trends in Data Management to Your Business Model
Current shifts in how we think about managing data are indicating a rapid adoption of software and technology that is helping companies curate, protect, and share data with an emphasis on efficiency and cost-effectiveness.
1. Integrating Data, Connectivity, and Digital Transformation
Remote and hybrid work environments have created an increased need for businesses to ensure data is shareable across a variety of platforms so that employees have access when — and where — they need it.
Make it happen: Document management software (DMS) provides companies with an effective way to warehouse data that allows smart indexing for secure, rapid access regardless of time or geographic location.
2. Ensuring Data Governance is Shared Across the Organization
Now that multi-environment workplaces are a reality, businesses are expanding their data storage capabilities to include both on-premises and multiple cloud providers. To keep this data safe, organizations must look to broad security protocols that can help manage data movement safely.
Make it happen: Alongside a strong cybersecurity program and routine employee education, keeping data safe using a DMS can provide an extra layer of security, even when data is accessed from remote or mobile locations.
3. Harnessing the Power of Metadata
As digital transformation accelerated over the past year due to disruptive pressures, large quantities of unstructured, semi-structured, and structured data have been disorganized and scattered across departments. Tracking and organizing this data is a growing challenge and companies are looking for new, more efficient ways of managing it.
Make it happen: DMS’ are an effective tool for collecting, indexing, and archiving large quantities of data for analysis, collaboration, and strategizing.
4. Scalable Data Storage
There is continuing emphasis on distributed analytical databases and scalable data storage that is both high-quality and affordable.
Make it happen: Paired with a cloud infrastructure, document management systems can easily expand to match the data needs of your business as it grows and evolves.
5. The Power of Machine Learning and Artificial Intelligence
Gone are the days of manually finding, curating, organizing, and managing your data. Today’s smart data managers are using machine learning (ML) and artificial intelligence (AI) strategies to automate manual tasks, reduce error, and streamline workflows for greater efficiency.
Make it happen: Today’s leading-edge DMS rely on ML and/or AI processing to help index data and provide analytics that optimize business processes.
CDS Has DMS Solutions to Help You Manage Your Data Better
Data is the cornerstone of any successful business, and today’s smart businesses are looking for new ways to control and use data to optimize their processes, reduce and manage risk, and leap ahead of the competition.
At CDS, we have partnered with InfoDynamics, a leader in the field of document management, to bring you cutting-edge solutions for your business. Our DMS solutions can be integrated with your office equipment such as copiers and printers as well as popular business applications for the most comprehensive document control and management.
Using our technology, information is easily stored, indexed, and accessed across a variety of environments, allowing your business access to greater productivity, data security, and flexible storage.
Don’t just watch trending data management strategies pass you by. Make them happen by contacting a CDS representative now to experience the expanded capabilities offered by our document management solutions.